NOTICE OF SPECIAL MEETING

OKLAHOMA CITY METROPOLITAN AREA PUBLIC SCHOOLS TRUST

MEETING MINUTES

JANUARY 21, 2004

(The agenda was posted on the Council Chamber bulletin board at 10:30 a.m. on January 16, 2004.)

I. Call to Order. 3:01 p.m.

Chairman Carl Edwards, Jr. presiding.

Dave Lopez, Valerie Thompson and Patrick Rooney absent.

II. Approve Minutes of the December 16, 2003 Oklahoma City Metropolitan Area Public Schools Trust Meeting

APPROVED. Moved by Lambert, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Lambert and Mashburn.

III. Financial Reports

a. Approve Oklahoma City Metropolitan Area Public Schools Trust Revenue and Obligation Report for November 2003

APPROVED. Moved by Mashburn, seconded by Hupfeld. Ayes: Chairman Edwards, Hupfeld, Lambert and Mashburn.

b. Ratify Oklahoma City Metropolitan Area Public Schools Trust Payments

RATIFIED. Moved by Lambert, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Lambert and Mashburn.

IV. Receive Oklahoma City Metropolitan Area Public Schools Trust Audited Financial Statements

RECEIVED. Moved by Lambert, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Lambert and Mashburn.

V. Approve Suburban School District Applications for Funding

a. Choctaw-Nicoma Park Public School District – (3) 7-Passenger Vans – $47,100

b. Crooked Oak Public School District – Drywall Installation for Gymnasium – $8,800

c. Oakdale School District – Parking Lot Asphalt – $24,896

APPROVED. Moved by Mashburn, seconded by Hupfeld. Ayes: Chairman Edwards, Hupfeld, Lambert and Mashburn.

VI. Adopt Resolution Authorizing the Program Consultant to Perform Part 2 of the Basic Services for the Oklahoma City Metropolitan Area Public Schools Program, to be Compensated in an Amount not to Exceed $5,000,000

ADOPTED. Moved by Lambert, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Lambert and Mashburn.

VII.Adopt Resolution Approving the Contract Amendment for Wheeler Elementary School Fire Damage Renovation and Transfer of Insurance Proceeds

ADOPTED.

Moved by Lambert, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Lambert and Mashburn.

VIII. Adopt Resolution Awarding Contract to Network Alarm Services, Inc. for OCMAPS Projects ES-0004 and ES-0005, Fire Alarm Systems at Nine Schools

ADOPTED. Moved by Lambert, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Lambert and Mashburn.

IX. Adopt Resolution Recommending Award of Contract to Control Fire Systems for OCMAPS Project EB-0004, Fire Alarm Systems

ADOPTED. Moved by Hupfeld, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Lambert and Mashburn.

X. Receive Consultant Review Committee Report for OCMAPS Project ES-0019, Sales Tax Funded Roof Replacement Projects and Authorize Staff to Negotiate a Contract

RECEIVED AND AUTHORIZED. Moved by Lambert, seconded by Hupfeld. Ayes: Chairman Edwards, Hupfeld, Lambert and Mashburn.

XI. Receive Consultant Review Committee Report for OCMAPS Project ES-0012, Heronville Elementary School and Authorize Staff to Negotiate a Contract

RECEIVED AND AUTHORIZED. Moved by Hupfeld, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Lambert and Mashburn.

XII. Receive Consultant Review Committee Report for OCMAPS Project ES-0011, Bodine Elementary School and Authorize Staff to Negotiate a Contract

RECEIVED AND AUTHORIZED. Moved by Hupfeld, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Lambert and Mashburn.

XIII. Receive Consultant Review Committee Report for OCMAPS Project ES-0010, Edgemere Elementary School and Authorize Staff to Negotiate a Contract

RECEIVED AND AUTHORIZED. Moved by Hupfeld, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Lambert and Mashburn.

XIV. Update/Status of OCMAPS Program – James Couch, General Manager

Mr. Couch said bids were opened last week for the Wheeler Elementary renovation. He said a contract should be on the next agenda for consideration. Bids were opened today for the ES-0006 and ES-0007 fire alarm systems, and the construction contract should also be on the next agenda. He said Phase I and Phase II of the technology project is ongoing. Vendors submitted quotes for about 900 student computers at a cost of about $1 million, and those quotes are being evaluated. The computers should be installed at various schools throughout the school year. Work is proceeding on the library automation system and the teacher presentation stations. Staff is also reviewing architectural drawings to ensure integration with the technology systems.

He said the final plans and specifications are being finalized for Douglass High School. It is anticipated to be bid in February with contract award in March. The stadium demolition began in December and is progressing. There was a slide presentation showing the progress of the demolition.

XV. Program Consultant Update – Facility Program Management, Inc.

a. Summary of Monthly Events

Mr. Bohler said he didn’t have an update to the summary that was included in the agenda packet. However, he noted that the reference to Glover Smith Bode as the recommended architect for Project EB-0011 should be Glover Architects.

XVI. Information Items

a. Community Meeting Schedule

XVII. Comments by Trustees

None.

XVIII. Comments by Staff

None.

XIX. Comments by Citizens

None.

XX. Adjournment. 3:33 p.m.

Carl E. Edwards, Jr.

Chairman

ATTEST:

Frances Kersey James D. Couch

Secretary General Manager