OKLAHOMA CITY METROPOLITAN AREA PUBLIC SCHOOLS TRUST

SPECIAL MEETING MINUTES

APRIL 5, 2004

(The agenda was posted on the Council Chamber bulletin board at 10:30 a.m. on April 1, 2004.)

        I.           Call to Order.   3:32 p.m.

Chairman Carl Edwards, Jr. presiding.

Stanley Hupfeld absent.

      II.           Approve Minutes of the March 2, 2004 Oklahoma City Metropolitan Area Public Schools Trust Meeting

APPROVED. Moved by Thompson, seconded by Lopez. Ayes: Chairman Edwards, Lambert, Lopez, Mashburn and Thompson. Rooney absent.

Chairman Edwards recognized Renzi Stone of Saxum Communications. Mr. Stone introduced J.W. Peters, Business Development Director of J.L. Walker Construction, which is the company renovating Wheeler Elementary School. Mr. Peters expressed thanks for the City and children who will benefit from MAPS for Kids. He said there was a groundbreaking ceremony on March 10th, and his firm wanted to show their gratitude for the Trust’s work. He presented hammers with engraved plaques to each Trustee.

III.                 Financial Reports

a.   Approve Oklahoma City Metropolitan Area Public Schools Trust Revenue and Obligation Report for January 2004

APPROVED. Moved by Lambert, seconded by Mashburn. Ayes: Chairman Edwards, Lambert, Lopez, Mashburn, Rooney and Thompson.

b.   Ratify Oklahoma City Metropolitan Area Public Schools Trust Payments

RATIFIED. Moved by Lopez, seconded by Rooney. Ayes: Chairman Edwards, Lambert, Lopez, Mashburn, Rooney and Thompson.

IV.                 Approve Suburban School District Applications for Funding

a.   Crooked Oak Public School District – Scoreboard – $14,559

                     b.   Crooked Oak Public School District – Sound System – $6,666

                     c.   Western Heights Public School District – Computer Workstations – $529,330

                     d.   Western Heights Public School District – Hardware – $247,016.43

     IV.           e.   Western Heights Public School District – Server Upgrade – $45,329.98

                     f.    Moore Public School District – Architectural/Engineering Fees – $457,088

                     g.   Mustang Public School District – Land Acquisition – $258,438

                     h.   Mustang Public School District – Bleachers – $80,300

                     i.    Mustang Public School District – Roof Replacement – $69,960

                     j.    Mustang Public School District – Band Instruments – $105,000

                     k.   Mustang Public School District – 7 School Buses – $400,000

                     l.    Mustang Public School District – Floor Replacement – $245,915.95

                     m.  Mustang Public School District – Servers/Software – $92,100

                     n.   Mustang Public School District – Computers – $147,950

                     o.   Mustang Public School District – Security System – $135,000

                     p.   Mustang Public School District – Transportation Software – $25,000

APPROVED. Moved by Lambert, seconded by Thompson. Ayes: Ayes: Chairman Edwards, Lambert, Lopez, Mashburn, Rooney and Thompson.

      V.           Adopt Resolution Recommending the Oklahoma City Public Schools Board of Education Ratify the Issuance of and Approve Addenda Nos. 1 through 6 and Recommend Award of Contract to Oscar J. Boldt Construction, Inc., for the New Douglass High School and Stadium, OCMAPS Project EB-0001

ADOPTED. Moved by Thompson, seconded by Rooney. Ayes: Chairman Edwards, Lambert, Lopez, Mashburn, Rooney and Thompson.

VI.                 Adopt Resolution Recommending the Oklahoma City Public Schools Board of Education Approve Change Order No. 1 and Recommend Final Acceptance for the New Douglass High School and Stadium Early Site Package, OCMAPS Project EB-0012

ADOPTED AND RECOMMENDED FINAL ACCEPTANCE. Moved by Lambert, seconded by Lopez. Ayes: Chairman Edwards, Lambert, Lopez, Mashburn, Rooney and Thompson.

VII.               Adopt Resolution Approving the Preliminary Report; Authorizing Execution of the Documents by the Chairman; and Authorizing the Architect to Proceed with Final Plans and Specifications for Martin Luther King Jr. K-8 School, OCMAPS Project ES-0001

John Ward of TAP Architecture presented the Preliminary Report and answered questions about the project.

ADOPTED. Moved by Lambert, seconded by Mashburn. Ayes: Chairman Edwards, Lambert, Lopez, Mashburn, Rooney and Thompson.

     VIII.        Adopt Resolution Ratifying the Issuance of and Approving Addendum No. 1; Awarding Contract to Network Alarm Services, Inc.; Approving Contract and Bonds; and Authorizing Execution of the Contract and Bonds by the Chairman for Fire Alarm Systems, OCMAPS Projects ES-0006 and ES-0007

ADOPTED. Moved by Rooney, seconded by Thompson. Ayes: Chairman Edwards, Lambert, Lopez, Mashburn, Rooney and Thompson.

     IX.           Adopt Resolution Awarding Contract for Architectural Services to Meyer Architects for Edgemere Elementary School, OCMAPS Project ES-0010

ADOPTED. Moved by Lambert, seconded by Thompson. Ayes: Chairman Edwards, Lambert, Lopez, Mashburn, Rooney and Thompson.

      X.           Adopt Resolution Awarding Contract for Architectural Services to Design Architects Plus, Inc. for Bodine Elementary School, OCMAPS Project ES-0011

ADOPTED. Moved by Thompson, seconded by Mashburn. Ayes: Chairman Edwards, Lambert, Lopez, Mashburn, Rooney and Thompson.

     XI.           Adopt Resolution Awarding Contract for Architectural Services to JHBR Architects for Heronville Elementary School, OCMAPS Project ES-0012

ADOPTED. Moved by Lambert, seconded by Rooney. Ayes: Chairman Edwards, Lambert, Lopez, Mashburn, Rooney and Thompson.

    XII.           Adopt Resolution Designating Taft Middle School Chiller Replacement as an Early Start Project

ADOPTED. Moved by Thompson, seconded by Lambert. Ayes: Chairman Edwards, Lambert, Lopez, Mashburn, Rooney and Thompson.

  XIII.           Update/Status of OCMAPS Program – James Couch, General Manager

Mr. Wenger said architectural interviews were conducted this morning for Gatewood, Horace Mann and Wilson Elementary Schools. Mr. Lopez represented the Trust on the interview committee. The architects for Cesar Chavez and New Elementary No. 2 have been asked to assist the School District in identifying sites for the new facilities. The architects could have site recommendations within 30 days. Because of the difficulty in finding available land for the schools, these facilities are scheduled to open in the fall of 2006 instead of 2005. He thanked the Trustees for accommodating staff in rescheduling the meeting to consider the Douglass High School construction contract.

XIV.                 Program Consultant Update – Facility Program Management, Inc.

                     a.   Summary of Monthly Events

Mr. Bohler said Mr. Lopez has asked him to summarize any concerns from the community meetings. He said the most recent concerns from community meetings have been PE facilities, security, additional toilets, safe rooms, and property size.

    XV.           Information Items

                     a.   Community Meeting Schedule

  XVI.           Comments by Trustees

Mr. Mashburn asked if staff could provide a report with a running tab on the contingency account. Mr. Wenger agreed to do that, although he would need additional information on what type of report the Trust would like to see. Mr. Wenger said staff would either provide a periodic verbal report or would include the information in the semi-annual report.

Chairman Edwards thanked the Trustees for changing their schedules to attend the meeting.

    XVII.           Comments by Staff    

None.

  XIII.           Comments by Citizens

None.

  XIX.           Adjournment. 4:32 p.m.

Carl E. Edwards, Jr.

Chairman

ATTEST:

Frances Kersey                                                                       James D. Couch

Secretary                                                                                 General Manager